Meeting Do’s and Don’ts
Our meeting rooms in Surrey have hosted plenty of productive and exciting conferences over the years.
Here are our team’s tips on how not to waste valuable time with your colleagues or clients…
During your meeting, communication is key. Avoid using non-words and don’t mumble; if you keep eye contact and avoid fixating on your notes, your team will take you – and your ideas – seriously. Should you receive criticism or pushback, maintain an open mind. While it can be hard to initially hear, this is the perfect chance for collaboration and to take on feedback. It is worth noting that communication is so much more than passively listening; it also means observing and sharing your ideas in a productive way.
And when you share these ideas? Keep them to the point and avoid buzzwords. Communication in a meeting needs to be valued and clear, so don’t be the first person to interrupt someone else. If you are interrupted, hold your ground tactfully.
It goes without saying that you should have everything you might need to hand, such as a brief, collateral and a presentation should you need one. Our meeting rooms also come equipped with stationery, mineral water, flipchart and pens, screen, LCD projector, WiFi and more if you opt for one of our packages.
Having a clear meeting objective will allow all points to be addressed in a timely manner, so it is worth predetermining this beforehand. Once the meeting is over, have a ‘brief checkout’ where all in attendance can comment on how the meeting went, and to clarify if all points were addressed to their satisfaction.
The aim of most meetings is to boost productivity. This can be achieved in all manner of ways, but it’s important that you do not leave or end the meeting without action items – these are proof that your meeting went well, and that change will be positive. This will give the team a sense of purpose and renew their enthusiasm for conferences or meetings. If the meeting format wanders, gently bring attention back to the plan/brief or vote for a break.
Even if you are eager to share your point, dominating the conversation will demotivate all in attendance; the same occurs if someone undermines a member of the team who isn’t present. Offer creative solutions, recognise that different views can be combined for an excellent outcome, and most of all, make sure the meeting focuses on positives as well as challenges.
Surrey conference rooms such as ours offer convenience and all the right touches to impress, not distract your delegates. Whether you opt for our Pavilion, Cardinal Wolesey space or Minstrel’s Library, we have a package to suit your needs.